August 21, 2012 – 6:35 p.m.
(Posted on webpage at 4:40 p.m. on 08/16/12)
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08/21/12 @ 2:20 p.m.:
08/20/12 @ 5:00 p.m.:
B. CONSENT AGENDA:
1. Approve City Commission meeting minutes from 07/17/12.
2. Receive minutes from various boards and commissions:
Homeless Issues Advisory Committee meeting of 06/12/12
Lawrence Cultural Arts Commission meeting of 06/13/12
Lawrence Human Relations Commission meeting of 05/17/12
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Bid and purchase items:
a) Set bid date of September 11, 2012 for the Parking Garage Maintenance, Project No. PW1215. Staff Memo
b) Set a bid date of September 18, 2012 for Bid Number B1251, Project UT1208KW Chlorine Contact Basin Scum Skimmer Equipment Replacement. Staff Memo & Attachments
c) Award bid for one (1) side load refuse truck for Public Works Department to Downing Sales and Service for $170,365. Bid Memo & Attachments
d) Award the bid for the Pennsylvania Street (8th Street North 200’) storm sewer pipe, Project No. PW1221, to Cretex Concrete Products Midwest, for a total amount of $32,680. Staff Memo
e) Authorize City Manager to enter into agreement with Immanuel Lutheran Church, 2104 Bob Billings Parkway, to acquire right-of-way in exchange of vacating existing right-of-way for improvements with the Iowa Street reconstruction project, Project No. PW1012. Staff Memo & Attachments
f) Authorize the City Manager to execute Change Order No. 1 to the construction contract with EmCon Inc. for priority group I of Project UT0919CS General Wastewater Pumping Station Improvements increasing the contract amount by $54,474.80. Staff Memo & Attachments
g) Authorize the installation of a walking trail and connecting sidewalks at Deerfield Park, by Elite Construction, in an amount not to exceed $30,000. Staff Memo & Attachments
7. Adopt the following ordinances on second and final reading:
a) Ordinance No. 8747, making changes in Sections 19-101, 19-214, 19-302 of the City code related to master water meters and location requirements for public sanitary sewer mains and private sanitary sewer lines.
b) Ordinance No. 8754, regarding sidewalk sales permits.
8. Adopt Resolution No. 6987, establishing the 150th Anniversary Advisory Committee, to assist in planning events in remembrance of Quantrill’s Raid.
10. Authorize Staff to advertise Request for Proposals R1212 for Engineering Services for Project UT1209 – Taste and Odor, and Algal Toxin Water Treatment Process Evaluation. Staff Memo
11. Authorize the City Manager to execute a Permanent Utility Easement Agreement with Alltel Communications, LLC d/b/a Verizon Wireless, a Delaware limited liability company, granting it a permanent utility easement across the City's property, 2121 Wakarusa Drive (Fire State No. 4), in exchange for the provision and installation of conduit along the easement area and the installation of one handhold at a site selected by the City, all in accordance with the terms of the Permanent Utility Easement Agreement. Staff Memo
D. REGULAR AGENDA ITEMS:
After opening a public hearing for Regular Agenda Item No. 1, CPA-4-12-12, Regular Agenda Items No. 1 – 3 will be deferred until August 28, 2012.
1. Consider a Comprehensive Plan Amendment, CPA-4-2-12, to Chapter 6 of Horizon 2020 to create CC600 District policies and to Chapter 14 Specific Plans, to revise the West of K-10 Plan and A Nodal Plan for the Intersection of West 6th Street & Kansas Highway 10 (K-10) designating the node of 6th Street and K-10 as a CC600. Initiated by City Commission on 4/10/12. (PC Item 5; approved on 5/21/12) Staff Report West of K10 Sector Plan Chapter 6 Chapter 14 Correspondence PC Minutes
ACTION: Approve Co Comprehensive Plan Amendment, CPA-4-2-12 to create a CC600 District and to revise the West of K-10 Plan and A Nodal Plan for the Intersection of West 6th Street & Kansas Highway 10 (K-10), and adopt Ordinance No. 8740 on first reading, if appropriate.
2. Consider a Text Amendment, TA-4-3-12, to the City of Lawrence Land Development Code to create a CC600 zoning district. Initiated by City Commission on 4/10/12. (PC Item 6; approved 7-1-1 on 5/21/12) Staff Report Staff Memo Correspondence PC Minutes
ACTION: Approve Text Amendment (TA-4-3-12) to create a CC600 zoning district, and adopt Ordinance No. 8741 on first reading, if appropriate.
3. Consider a request to rezone, Z-4-5-12, approximately 146 acres located in the NW quadrant of the intersection of West 6th Street/Hwy 40 and Kansas Hwy 10 (K-10) from County A (Agriculture) District and County B1 (Neighborhood Business) District to the pending district CC600 (Community Commercial) District to accommodate a regional recreation facility. Initiated by City Commission on 4/10/12. (PC Item 7; approved 7-1-1 on 5/21/12). Because a valid protest petition has been received, a super-majority vote (at least 4 votes) is required for approval. Staff Report Map of Area Concept Plan City Statement Correspondence PC Minutes Protest Petition Staff Memo Protest Petition Map
ACTION: Approve rezoning (Z-4-5-12) of 146 acres located in the NW quadrant of W 6th Street/Hwy 40 and Kansas Hwy 10/K-10, and adopt Ordinance No. 8742 on first reading, if appropriate.
4. Receive request from Downtown Lawrence, Inc., to install a sign of community interest at the corner of 9th and Massachusetts Streets. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
ACTION: Direct staff as appropriate.
ACTION: Adopt joint City Ordinance No. 8719/County Resolution No. ____, establishing a Joint Economic Development Council for the City of Lawrence and Douglas County, if appropriate.
ACTION: Approve transfer policy, if appropriate.
8. Receive the City Auditor’s Cash Handling Performance Audit.
ACTION: Direct staff as appropriate.
9. Receive recommendation from the City Auditor to amend the current performance audit work plan to include one or both of the proposed performance audits on Financial Indicators and Taste/Odor of Water.
ACTION: Amend the current performance audit work plan to include one or both of the proposed performance audits on Financial Indicators and Taste/Odor of Water, if appropriate.
10. Consider motion to recess into executive session for approximately 45 minutes for the purpose of consultation with attorneys for the City deemed privileged under the attorney-client relationship. The justification for the executive session is to keep discussions with the attorneys for the City confidential at this time.
ACTION: Approve motion to recess into executive session for approximately 45 minutes, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments (updated 08/21/12)
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Commissioners are invited to attend Ramadan “Iftar” dinner, Thursday, August 16 – 7:30 reception, 8:00 introductions, 8:20 dinner. Location: Carnegie Building, 9th and Vermont Streets. RSVPS ARE REQUESTED.
· Public meeting on organized recycling collection service, Friday August 24, 10:00 – 11:30 a.m. Location: City Commission Room, First Floor of City Hall.
· City employee appreciation picnic, Saturday, August 25, 5:00 – 8:00 p.m. Location: Broken Arrow Park.
· 5-County Regional Transportation Study Public Officials Briefing, Monday, August 27 4:00 – 6:00 p.m. Location: City Commission Room. Invitation
· Public informational meeting for artists or art groups regarding Lawrence Public Library Expansion Project and request for qualifications for public art ideas, Thursday, August 30, 7:00 p.m. Location: Lawrence Public Library.
· City offices closed on Monday, September 3 in observance of Labor Day.
· Lawrence Chamber of Commerce Taste of Lawrence Fall Mixer, Wednesday, September 12. Location: Meadowbrook Apartments. Time: TBD.
· Lawrence Schools Foundation Breakfast, Friday, September 21. Location: Lawrence Holidome, TBD.
· Douglas County Senior Services 40th Anniversary event, Thursday, October 11, 3:00 – 6:00 p.m.
· Valor Public Safety Awards Luncheon, Tuesday, October 16, 11:30 a.m. – 1:30 p.m. Location: Lied Center, 1600 Stewart Drive, West Campus.
· City Commissioners are invited to attend the Douglas County Senior Services Chili cook-off, Saturday, October 20, 4:00 – 7:00 p.m.
· City employee service awards luncheon, Friday, October 26, 11:30 – 1:30 p.m. Location: 4-H Grounds, Building 21, 2120 Harper Street.
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Three positions expire 05/31/12. All are eligible for reappointments to additional terms.
Four positions expire 07/01/12. Three are eligible for reappointment and one position will expire.
Downtown Task Force:
Appointment of seven to eleven members available on this newly formed task force.
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
One vacancy for a position that expires 09/30/14.
One vacancy for a position that expires 11/30/12.
Two vacancies for positions that expired 03/01/12.
One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.
Several positions are vacant on this board.
One vacancy for a position that expires 04/30/14.
Three positions expire 08/31/12. All are eligible for reappointment to additional terms.